Additionally, missed or late payments cost your staff time when they have to right the wrong by recovering erroneous spend, which in turn, reduces time available for other AP functions. Look for an outsourcer who wants to develop a long-term partnership with your organization. Priorities should include a commitment to continuous improvement, tangible business outcomes, and a proactive approach to resolving issues enabled by real-time analytics.

  • The goal is to reduce the workload on the internal accounting team by outsourcing AP-related tasks to an experienced service provider.
  • Lastly, experience the leap from traditional methods to a superior user experience, akin to trading an old model car for a sleek Lamborghini.
  • If you’re not managing AP properly, vendors will dread having to call and look for payment.
  • Essentially, AP process outsourcing transfers tasks and responsibilities to another company for efficient management.

Identify if the outsourced solution is leveraging complete AP automation or manually keying in data. Separate AP departments may not have knowledge of sudden system changes, such as vendor transaction updates, which can result in future errors or duplications. And when it’s time for you to go back and audit the trail of documents, you may have limited access to find where something went wrong. Accounts payable software ensures the control remains in-house, while still eliminating a variety of manual processes. AP automation software is also designed with features that allow for scheduled payments.

Cons of outsourcing accounts payable

Our Accounts Payable workflow has generated daily volumes of invoices to be processed, and Outsourced Bookkeeping handles the volume precisely. Businesses that are used to doing accounts payable in-house are also used to a certain level of control. If you oversee the AP department, for example, you may enjoy the fact that you can step into a room and speak with your staff whenever you want. Despite the myriad benefits of outsourcing your AP processes, it may not be the best choice for you. You may have hesitations about working with a third-party, or it may not be a reasonable choice in your industry.

  • Companies often rely on several software tools to support their various accounting operations; for example, ERP (enterprise resource planning) software, invoice processing applications, workflow technologies, and more.
  • There are many benefits to outsourcing your accounts payable process, including cost savings, increased efficiency, and improved accuracy.
  • We, at QX, follow a unique partnership approach that allows us to work closely with our clients to devise customized solutions, ensuring that you lose the cost and not the control.
  • AP departments are always looking for ways to streamline AP processes and improve efficiencies.
  • RSM’s extensive life sciences industry knowledge and proficiency in global acquisition needs allowed Servier to meet its aggressive acquisition timeline and be ready for Day One with core accounting systems and operations in place.
  • I want to be perfectly candid and say that I use Bill.com for my work as an affiliate and marketing expert.

Automation offers all these outcomes without sacrificing the security or visibility of your AP process. If your current accounts payable process has considerable cash leaks or issues, moving to outsourced AP may improve budget optimization even after the cost of service fees. The average cost to process an invoice is as high as $15, and outsourcing or automation may offer up to a sixfold reduction in processing costs. Our focus on invoice mapping and reconciliation has helped our clients clear unpaid bills within deadlines and avoid getting penalized.

Accounts Payable Outsourcing vs AP Automation: Which Fits Your Business Needs?

Once approved, Ardem’s purpose-built automation software uses machine learning and artificial intelligence technologies to validate and in most cases automatically correct blank or missing fields. The company also offers software training and certification for its products and a range of other value-add resources. By outsourcing this function, businesses can free up staff to focus on more value-added activities. When outsourcing Accounts Payable, businesses can choose to outsource all AP functions, or just select specific tasks such as check processing or invoice processing. Accounts payable outsourcing can be a particularly valuable solution for small and medium-sized businesses that do not have the internal resources to effectively manage their accounts payable function. This outsourcing can offer many benefits, including improved efficiency, reduced costs, and greater control over the payable process.

Best Outsourced Accounts Payable Providers: Overview

You might not even be able to quickly identify the source of problems in the AP processes. However, when you outsource the task to a third-party provider, error reporting can be problematic. Most in-house teams have a financial supervisor, such as the CFO, to manage issues when employees aren’t present.

Here to help with the challenges you face

Bill.com offers live customer support from 5 am to 6 pm PST, Monday through Friday (excluding holidays). The website includes an extensive FAQ section and support forum, as well as live chat and phone support to reach customer service outside of normal business hours. Finance and accounting outsourcing is only the beginning—RSM has the people, processes and technology to transform your finance department and, by extension, your company. GEP’s automated invoice data capturing process using OCR technology ensures accurate invoice data extraction. All standard invoice data and other essential information is captured and uploaded to your ERP system. With our simple interface, you can fully automate Accounts Payable while having easy access to data and analysis at the click of a button.

Companies often rely on several software tools to support their various accounting operations; for example, ERP (enterprise resource planning) software, invoice processing applications, workflow technologies, and more. A dependency on multiple tools leads to various challenges, such as a complex procurement process, increased maintenance, and more intensive employee onboarding and training programs. While mistakes are inevitable with any manual process, duplicate payments cost businesses money; a lot of money in fact. When upper management is looking at these costs from a high level, they will likely be interested in exploring all options for reducing those costs for invoice processing, including outsourcing. But an exceptional partner should also have the tools and expertise to help you work smarter in a post-pandemic world. AP automation solutions like Intelligent Data Capture, Workflow, and Robotic Process Automation (RPA) are essential to optimizing operations, reducing manual efforts, and improving processing cycles across the end-to-end function.

While this does take some of the supervisory duties off your hands, the lack of control can hinder communication, transparency and efficiency. We’re then responsible for keeping your team on track and ensuring they have the difference between petty cash and cash on hand everything they need to complete their work to a high standard, while you maintain control of their objectives and deadlines. Beepo’s talent acquisition and recruitment team works just as an in-house team would.

Companies that don’t use e-invoices and other electronic automation tools are likely to lose out to more productive competitors! Additionally, upgrading those old accounting systems to modern solutions such as Quickbooks can be costly and time-consuming. An increasing number of businesses are outsourcing their accounts payable processes to a specialized third-party team. Here at Beepo, we offer a monthly fee to help reduce overheads and allow you to focus on scaling and growing your business. Included in the monthly fee are infrastructure, recruitment and training, security, staff benefits and management. Your outsourced accounts payable officer(s) can be up and running in as little as six to eight weeks.